The more involved your project is, the more lists you may need. If you ever need to rearrange your lists, it’s as simple as clicking and dragging them to a new location. Use this basic structure to build your teams ideal workflow, for projects big or small.

what is trello

Every board has a defined set of members that can see it and create or move cards between lists. You can set the visibility of the board so that your entire team can join the board at will or you can invite specific employees to collaborate as needed. Trello is like the Instagram of task management apps or the digital equivalent of Post-It Notes and bulletin boards. However, those who need a slightly more robust tool for customization or need to assign individual tasks within a feature, story or project will find Asana as a better option. Both offer great solutions to the right crowd but the right one for you might not be the right one for your competition or even the person sitting next to you.

Expanding Your Knowledge: Trello

From a one-person to-do list, to small and growing businesses, to large businesses and whole Fortune 500 orgs, Trello is the way to wind up any project and make it go. Use it for free, or go long and invest in fabulous features with Trello Standard, Trello Premium, or Trello Enterprise. Once the strategy gets in shape, it’s time to put the pieces together. Host a meeting and go over details with your in-office or remote team. It includes sharing the project plan, covering responsibilities, and answering queries. This place is great for obtaining inputs from your team and making alterations before the start.

  • There are no out-of-the-box reporting tools, and Kanban is the only board view option for entry-level subscriptions.
  • It has a desktop interface and mobile application, which allows for flexibility.
  • It’s super easy to drag cards from one status column to another without messing up the workflow or moving something by mistake.
  • Join over 2,000,000 teams worldwide that are using Trello to get more done.
  • Trello Enterprise is the top-of-the-line product offering from this provider.
  • Break down projects into byte-sized tasks and get granular by assigning members and due dates to individual tasks.

It also includes unlimited storage (10MB per file), unlimited Power-Ups and unlimited activity log. The nice thing about Trello is its capability of managing several projects with several people working from different physical locations. It provides a single platform that allows collaboration and planning between users. It’s an adaptable web-based platform, meaning it can be used on multiple devices as well as platforms such as Windows, Mac, iOS and Android. It is great for small teams that need an efficient way to manage tasks and lists and it’s easy to use even for novice users. Trello is the flexible work management tool where teams can ideate plans, collaborate on projects, organize workflows, and track progress in a visual, productive, and rewarding way.

Power Up Your Board With Power-Ups

Just drag and drop them onto a card so the right files stay with the right tasks. Start as simple as To Do, Doing, or Done—or build a workflow custom fit to your team’s needs. From hitting revenue goals to managing workflows, small businesses thrive with Trello. Empower your design teams by using Trello to streamline creative requests and promote more fluid cross-team collaboration. Give your team a blueprint for success with easy-to-use templates from industry leaders and the Trello community. Atlassian Access is a separate subscription that your company can enable across all your Atlassian products and starts at $4/month/user.

what is trello

Aptly named “Butler,” this system can reduce the number of manual steps your team members need to take. As a manager, I can chunk [processes] down into bite-sized pieces for my team and then delegate that out, but still keep a bird’s-eye view. View your team’s projects from every angle and bring a fresh perspective to the task at hand. Keep tasks in order, deadlines on track, and team members aligned with Trello. Start as simple as To Do, Doing or Done—or build a workflow custom fit to your team’s needs. Simply click «Add a Card» under the list you would like to add the card to.

What operating systems run Trello?

Users navigate Trello from a “home view” that acts as a hub and central newsfeed. This allows them to easily jump to boards or surface all of the cards a user might have missed since last logging in. To get trello software development started with Trello, go to the Trello website and sign up with your email address for a free account. Trello is primarily used as a web app, but there is a mobile app version available for free, as well.

Looking for something a bit more comprehensive with advanced functionality or want to explore all of your options? Read our full breakdown of the top project management software. Trello’s look and feel are based on the principles of a Kanban board, a visual tool made up of cards and columns to track progress.

‘What is Slack?’: Everything you need to know about the professional messaging program

Enter the email of the person you want to invite in the text box and then click the blue «Send Invitation» button. You can also create a unique link and share it to give people access to the board. Break big tasks into small ones, check things off the list, and watch that status bar go to 100% complete. Track progress of tasks in one convenient place with a visual layout that adds ‘ta-da’ to your to-do’s. Trello, Inc. (“we”, “us” or “our”) is SOC2 Type 2 certified—we receive and review our data hosting providers’ SOC1 and SOC2 reports every 6 months under NDA. Trello is ISO/IEC certified which validates our information security management system (ISMS) and the implementation of our security controls.

The selling points of this kanban board app are its ease of use and ability to facilitate collaboration with internal and external teams alike. Trello doesn’t have tools for managing and rebalancing resources across many projects, however, so it’s not great for traditional project management. Trello’s free tier might also not be workable; some capabilities are only available via add-ons and the free version limits you to a single one per board.


Depending on your progress on the task, you may want to move it to a different list. For example, if you’ve finished the task, you may want to move it to «Done.» To do so, just click and drag the card over to the list you want to drop it in. To create a board, log in to your account and then click «Create» in the top-right corner of the window. Next, click «Create Board» from the drop-down menu that appears. Create a foolproof process for moving work forward with Trello’s built-in automation system. Run commands and set automated rules for almost any action in Trello so that your team can focus on what matters most.

what is trello

When creating the guide, we considered many aspects, including cost and fees, features and functionality, ease of use, reviews and customer support. Any hunt for the best project management software is likely to consider the pros and cons of both Trello and Asana, which have been industry leaders for some time. Both have been used by Fortune 100 companies and both have matured into quality project management tools. The right one for you is going to depend on the types of projects you’re managing and your preferred workflow. Trello’s free plan is perfect for any individual as well as smaller teams who are just getting started or looking to organize any project. It allows users to use the service for free and manage up to 10 team boards, with unlimited cards and lists.

Trello and ClickUp

If you have a paid account that allows for integration, you can connect Trello to other business apps beyond just what’s in the Chrome Extension store. Time-tracking tools, such as Toggl Track and Harvest, offer integration with Trello, for example. As long as you don’t mind cobbling together a unique suite of tools for your team to use, you can customize Trello to your heart’s content. It just might take a while to connect everything you want and need.