Security Data Rooms are cloud-based solutions specifically designed for the secure storing and sharing of confidential business information. They are utilized for M&A, due-diligence, real estate asset management and any other type of business that requires specialized secure file sharing.

It’s not surprising that businesses are concerned with the security of their confidential information about their business, particularly in light of recent high-profile data breaches. Encrypting data at rest within a virtual dataroom is vital to prevent hackers from gaining access to documents. However, it’s only one element of the puzzle. To ensure your data is safe it is essential to adopt a more comprehensive approach to security of your data room that includes policies, training and technical capabilities.

The use of VDRs VDR also facilitates compliance with industry regulations such as the Payment Card Industry Data Security Standard (PCI-DSS). PCI-DSS requires secure storage, strong access controls including encrypted transmissions and regular security tests. Having this capability shows your clients, partners and other stakeholders that you take security of data seriously.

Certain VDR systems also have the ability to restrict access to in-app content by limiting the IP addresses eligible for VDR access. This can stop unauthorised users using screen grab tools to capture document contents and then share them with non-authorized third parties. VDRs that have advanced access controls permit administrators to link the identity of a user with the viewed images and printed files.