A virtual data room is a safe method to share sensitive information, such as research results, patented technology and other business information. The most secure virtual data room tools offer security and viewer verification features to safeguard confidential files from falling in the wrong hands.

Many VDR providers provide a range of security settings for folders and documents that can be applied to any document or folder. Some VDR providers allow you to create granular access rights for specific file types, and others provide pre-designed templates for folder structure that can be customized in accordance with your specific project requirements.

A quality VDR can also come with redaction tools that enable you to effectively and selectively remove sensitive information from individual or multiple instances in documents. This will reduce time and reduce the risk that a single mistake could have a major impact on a project or deal.

Administrators can also track and analyse user activities through a set of reports. You can, for example find out who has viewed what documents and how frequently.

A quality VDR can provide mobile connectivity on smartphones and desktops. This is crucial when working with geographically distributed teams as it allows users to remain active and productive moving around.